Organizing your to-do list is just the first step of a productive day. The second, and possibly most important, is to identify your most critical tasks. Critical tasks are usually activities specified in your job description; tasks delegated by your immediate supervisor; and/or have the greatest impact on company profit or revenue line. NY Times best-selling author Julie Morgenstern recommends that you, "Ask yourself, if tomorrow flies out of control, what one task would I be thrilled to get done - what can I do to earn my salary by 10 a.m.?" Your answer is your most important task to complete for the day.
Sometimes the challenge of your most important task is the size or time required to complete it. You may be tempted to knock off a few quick, easy tasks. Beware the "quick" vs. "important" trap - although you may feel productive at the moment, it's a sure fire way to set yourself up for disaster. Completing quick, small tasks help minimize the length of your to-do list, not the weight of it. You are still left with your most critical projects that require time and energy, both of which run out by the end of the day. And, you create additional stress by letting the important tasks carry over every day, creating an avalanche of urgent emotions. When in doubt, break your most important task into 10 and 15 minute "chunks" or project pieces. That way, you are still moving toward your most important task in the time allotted.
Most importantly, great time managers are flexible. Remember that your priorities change or shift and respond accordingly with your critical tasks. The goal is to accomplish the tasks that have a direct influence on your company's revenue, product or service - in this case, sometimes the "small stuff" can wait!
For more ideas on ways to identify your most critical tasks, contact Allison Blankenship through MVP Seminars for ideas on ramping up your team's personal effectiveness and productivity.
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